EXECUTION PROJECT MANAGER

About us :

Abyss Energy is a consulting firm specializing in engineering and recruitment within the Energy sector ⚡.

We collaborate on large-scale projects across three key segments:

• Renewable Energy
• Conventional Energy
• Environmental and Process

Job Description :

POSITION IN THE ORGANISATION

The Execution Project Manager reports to the Head of Projects of the region/country.

TASKS AND RESPONSIBILITIES

Strategy, coordination, and reporting:

• Propose project strategy and guidelines for project execution.
• Create and implement project plans as a deployment of the project strategy with defined targets.
• Manage the full end-to-end project execution scope, from the handover from Business Development until the handover to the Operation and Maintenance team.
• Implement follow-up registers and deploy the standard KPI dashboard for project execution.
• Promptly escalate any risk or issue that can damage the performance of projects.
• Organise and lead kick-off meetings, monthly project reviews, and other monthly/weekly/daily/ad-hoc meetings as required, but carefully select the audience to avoid wasting time and resources.
• Provide meaningful reporting so all parties to the projects are able to make optimum decisions.
Team and stakeholder management:
• Lead multidisciplinary teams assigned to the projects (planner, engineers, site manager, procurement engineer, cost controller, quality engineer…).
• Create resource plans, and work with the Head of Projects to resolve resource issues.
• Promptly report any attitude or performance concern on project team members.
• Engage and motivate project team members.
• Maintain an intensive relationship with key suppliers and contractors and a high level of collaboration.
• Represent ENGIE's face to external companies and authorities, as applicable, displaying a professional image that contributes to a positive perception by external stakeholders.

HSE:

• Responsible for the HSE performance of the assigned projects.
• Lead by example, internalising HSE as a value and displaying an honest, caring attitude.
• Develop a safety culture during the execution of the projects, both within the project team and contractors.
• Ensure that HSE targets are achieved with zero lost time, injuries, or fatalities.
1 Gases including biomethane and synthetic methane but excluding hydrogen
2 Biomethane of first generation produced by anaerobic digestion of biomass

Quality:

• Responsible for the quality performance of projects and the deployment of the Quality Management System.
• Ensure that quality control processes are in place and reworks are minimised.
• Lead non-conformance (NCR) management, ensuring that measures are taken to avoid repetition of mistakes.
• Enforce progressive compilation of red-line documentation and quality records.
• Organise project-specific training sessions with the project team, suppliers and contractors.

Planning:

• Responsible for the scheduled performance of projects.
• Coordinate with the project planner to implement schedule and progress procedures.
• Ensure that the project master schedule has the quality required and is maintained up to date.
• Ensure day-to-day direction and prioritisation of all activities and functions within the project scope.
• Monitor critical and sub-critical paths closely and ensure that all major milestones are achieved as much as possible on time, minimising impacts and getting re-baselining approvals.
• Ensure high-quality and timely planning reporting and progress certificates.

Engineering:

• Coordinate discipline engineering resources in accordance with the agreed communication protocol, delegating to an Engineering Coordinator when applicable.
• Provide technical advice while respecting the fact that the technical responsibility lies with the engineering department.
• Make sure that engineering documentation is issued and reviewed on time, in accordance with project needs.
• Take actions to resolve technical clarification needs and issues.
• Coordinate as necessary with the engineering discipline leads, alerting them of any delays or quality concerns.
Procurement and Contract Administration:
• Work with the Procurement Engineer to issue RFQs, POs, and contracts in accordance with project needs.
• Manage regular meetings with suppliers and contractors and organise ad-hoc meetings as applicable to facilitate resolution of issues and decision-making, issuing reliable and high-quality MOM.
• Manage contractual correspondence, producing good quality and timely communications.
• Manage variations and claims and, when authorised, negotiating agreements.
• Perform contractual assessments, with a clear structure, statements based on contractual clauses and supporting contemporary records, as well as proper EOT/delay analysis.
• Manage the closeout of contracts with fair and proper allocation of costs, minimising impact to the client.

Budget and risks:

• Responsible for the estimation of execution costs and the cost performance of the project.
• Execute the project as much as possible within budget, minimising impacts and getting overruns approvals.
• Produce reliable Estimation At Completion (EAC) forecasts, promptly escalating any expected deviations.
• Ensure high-quality and timely cost reporting, certification, and invoicing processes.
• Identify and manage the project risks, setting mitigation plans in coordination with management.
Pre-execution and Post-execution support:
• Contribute to defining the assumptions and execution strategy for the project during the development phase.
• Support the O&M phase, managing punch lists and warranty claims with execution suppliers and contractors.

MAIN INTERFACES

The Execution Project Manager will interact with, among others:
• Project team members: Project Planners, Engineers, Site Managers, Procurement Engineers,…
• Development Project Managers
• Suppliers and subcontractor leaders
• Operation & Maintenance Managers
• Industrialisation team (REX)

QUALIFICATION, COMPETENCE & EXPERIENCE

Degree and experience:

• University degree in Engineering or equivalent technical background.
• At least five years' experience in the project management of industrial projects (bioenergy, energy, chemicals, water/waste treatment) in an EPC organisation, preferably on an international scale.
• Good understanding of engineering and construction processes, preferably construction site experience.
• Experience coordinating multicultural teams, with preferably at least one period living abroad.
• HSE and QA/QC training or experience.

Languages:

• Ability to work in English and in the local language, interacting with international teams.

Skills:

• Excellent communication and negotiation skills, being able to compromise and reach win-win agreements.
• Good synthesising skills, being able to present complex issues effectively to allow good decision-making.
• Excellent organisational, planning, and action plan management skills.
• High sense of responsibility and accountability.
• Able to manage by priority, being able to handle a high workload and to cope with stress.
• A high degree of awareness of HSE, quality, costs and schedule, with the ability to find the right balance.
• Initiative skills, with a result-oriented drive and a “never give up” attitude.
• Strong leadership skills, being able to motivate and align different stakeholders towards a common objective.
• Good delegation skills, being able to set priorities and support/coach team members.
• Proactive problem-solving attitude and ability to provide value-added improvement suggestions.
• Able to establish positive relations with colleagues and different stakeholders.
• High sense of teamwork and cultural sensitivity.
• Knowledge of management methodologies and tools.
• Computer skills in project management tools (MS Excel, MS Project, PowerBi, BIM/PLM/ERP…).