Mission:

Ensure the effective management, organization, and distribution of all project-related documentation in compliance with company and client requirements, ensuring accuracy, accessibility, and confidentiality at all times.

Responsibilities:

• Receive, register, and manage incoming and outgoing documents.
• Establish and maintain documentation systems to organize technical, contractual, and administrative files for projects.
• Monitor document control processes to ensure accurate versioning, classification, and archiving.
• Collaborate with teams to ensure timely submission of required project documents in accordance with deadlines.
• Maintain and update document logs and metadata to ensure that document tracking is consistent and accurate.
• Ensure that documentation complies with industry-specific standards, legal regulations, and client requirements.
• Provide assistance during audits or inspections by preparing and presenting required documents.

Profile:

• Strong attention to detail and accuracy in document handling.
• Proficient in managing technical and engineering-related documents.
• Ability to manage multiple tasks while prioritizing deadlines.
• Familiarity with document control standards and best practices in the energy sector.

Software:

• Document Management Systems (e.g., SharePoint, or other equivalents).
• Optional familiarity with basic Microsoft Office tools (Word, Excel).

Mission:

The Cost Controller will ensure accurate and efficient management of project costs throughout the project lifecycle. The role focuses on monitoring budget performance, providing financial reporting, and contributing to the overall cost optimization objectives within the Energy sector.

Responsibilities:

• Develop and maintain detailed project cost control systems and procedures.
• Monitor project budgets, commitments, and expenditures, ensuring alignment with approved financial plans.
• Prepare cost forecasts and consolidated cost reports for project stakeholders.
• Analyze variances between planned and actual costs, identifying causes and proposing corrective measures.
• Ensure proper allocation of costs across projects and compliance with company financial guidelines.
• Collaborate with project teams to update cost estimates and assess financial risks.
• Participate in cost reviews and provide cost visibility throughout the project lifecycle.
• Support internal and external audits related to project cost management.

Profile:

• Strong knowledge of cost control principles and methodologies, particularly in project-based environments.
• Familiarity with financial reporting processes and budgeting techniques within the Energy sector.
• Proficiency in analyzing cost performance and identifying cost-saving opportunities.
• Ability to work autonomously and as part of a team in a fast-paced and demanding environment.
• Solid understanding of contractual and financial documentation.
• Experience in project scheduling and resource allocation processes.

Software:

• Microsoft Excel
• ERP systems (e.g., SAP or equivalent)
• Cost management tools (e.g., Primavera P6 or similar)

Mission:

To manage, draft, review, and administer contractual agreements related to energy sector projects, ensuring compliance with company policies, local regulations, and industry standards.

Responsibilities:

• Draft, negotiate, and review contractual documents, including procurement contracts, service agreements, and project-related terms.
• Identify and mitigate contractual risks through proper terms and conditions.
• Monitor contract execution and compliance, ensuring timely deliverables, milestones, and payments.
• Support the resolution of disputes and claims related to contracts.
• Maintain accurate records of contract-related documentation from initiation through to closure.
• Ensure alignment with applicable legal and regulatory requirements within the energy sector.
• Collaborate with internal stakeholders (legal, procurement, technical teams) to address contract-specific requirements.

Profile:

• In-depth knowledge of contractual processes, principles, and industry standards related to energy projects.
• Strong understanding of legal, financial, and regulatory concepts in the energy sector.
• Ability to interpret and apply contractual terms in alignment with project objectives.
• Proficient in managing multiple contracts simultaneously within a dynamic environment.

Software:

• Basic knowledge of standard contract management software.

Familiarity with document editing tools (e.g., Microsoft Word).

Mission:

The Assistant will support the daily operations of the energy team, ensuring smooth workflow and coordination within the department. The role involves administrative, organizational, and operational tasks to facilitate the execution of energy projects and activities.

Responsibilities:

• Manage and maintain schedules, including meetings, appointments, and events for the team.
• Coordinate communication between internal teams, external stakeholders, and suppliers.
• Assist in the preparation of reports, presentations, and documentation.
• Maintain and organize records, files, and energy-related project data.
• Monitor and track progress of ongoing energy-related projects and tasks.
• Support procurement activities, including handling purchase orders and invoices.
• Ensure compliance with organizational and regulatory requirements in documentation and procedures.
• Provide administrative support for workshops, events, or training sessions.

Profile:

• Educational background in administration, business, or a relevant field.
• Knowledge of energy sector dynamics, processes, or workflows.
• Strong attention to detail and organizational skills.
• Capacity to multitask and prioritize tasks effectively.
• Excellent verbal and written communication skills.

Software:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with project tracking tools or enterprise management systems (e.g., SAP).